Embassy of the United States

Job Opportunities

Administrative Assistant 

12/10/07

EMPLOYEES ARE REQUESTED TO SHARE THIS NOTICE WITH THEIR ELIGIBLE FAMILY MEMBERS. AGENCIES ARE REQUESTED TO NOTIFY THEIR HEADQUARTERS SO THAT ARRIVING EMPLOYEES AND THEIR ELIGIBLE FAMILY MEMBERS CAN BE NOTIFIED.

POSITION:
Administrative Assistant, FP-08*

OPENING DATE:
IMMEDIATE

CLOSING DATE:
OPEN UNTIL FILLED

WORK HOURS:
Full-time; 40 hours/week

SALARY:
US$28,662 p.a.

The U.S. Consulate in Lahore is seeking an individual for the position of Administrative Assistant in its Front Office.

BASIC FUNCTION OF POSITION

The incumbent serves as Office Manager/Administrative Assistant for the Consulate Front Office and reports directly to the Principal Officer. He/she has primary responsibility for information management and assists the Principal Officer.

Maintains liaison with U.S. Embassy to insure that policies, procedures and standards are being followed and assists in identifying and resolving program issues. Assists Principal Officer in the performance of various clerical and administrative duties as assigned. Maintains liaison with U.S. Embassy IPC to coordinate troubleshooting of post’s classified e-mail system and set-up of new user accounts.

Duties include: Maintaining office calendar, escorting and assisting visitors and FSN staff in restricted access areas, coordinating travel arrangements and itineraries for high-level post visitors.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• US High school diploma is required.
• Must be fluent in both written and spoken English.
• Strong interpersonal and oral/written communication skills.
• Ability to complete complex tasks with minimal supervision.
• Must have ability to effectively organize and manage assigned project in a variety of fields.
• Thorough knowledge of computers, particularly Word, Outlook, Excel, and Access. Familiarity with the Internet.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
• The candidate must be able to obtain and hold a SECRET security clearance.

HOW TO APPLY

Interested applicants for this position must submit the following or the application will not be considered:

• Application for US Federal Employment (OF-612); or a current resume or curriculum vitae that provides the same information as an OF-612; plus
• Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
• A written notification of interest in the form of a cover letter, which highlights related job experience and qualifications.
• Copy of Sponsor’s (Foreign or Civil service employee or military service member) assignment notification or official government orders to Mission Pakistan.

SUBMIT APPLICATION TO

Submit your application electronically to CLOI@state.gov. Indicate in the subject line which position you are applying for and scan and attach the above-listed documents.

DEFINITIONS

• AEFM: A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all of the following criteria:
  --US citizen;
  --Spouse or dependent who is at least age 18;
  -- Listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed at a US Foreign Service post or establishment abroad with a USG agency that is under COM authority, and resides at an Involuntary Separate Maintenance Allowance location authorized under 3 FAM 3232.2.
• EFM: Family Members at least age 18 listed on the travel orders of a Foreign or Civil Serviced or uniformed service member permanently assigned to or stationed to a US Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above.
• Member of Household: A MOH is a person who: 1) Has accompanied, but is not/not on the travel orders of a U.S. citizen Foreign or Civil Service employee or uniform service member permanently assigned to or stationed at a U.S. Foreign service post or establishment abroad; 2) Has been declared by the sponsoring employee to the Chief of Mission as part of his/her household; and 3) Resides at post with the sponsoring employee.
• Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country.
• Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs and EFMs of FS, GS, and uniform service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION: (OPEN UNTIL FILLED)

The US Mission in Pakistan provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.