Embassy of the United States

Job Opportunities

Facilities Management Assistant

02/28/07

EMPLOYEES ARE REQUESTED TO SHARE THIS NOTICE WITH THEIR ELIGIBLE FAMILY MEMBERS. AGENCIES ARE REQUESTED TO NOTIFY THEIR HEADQUARTERS SO THAT ARRIVING EMPLOYEES AND THEIR ELIGIBLE FAMILY MEMBERS CAN BE NOTIFIED.

POSITION:
FACILITIES MANAGEMENT ASSISTANT, FP-06*

OPENING DATE:
February 11, 2008

CLOSING DATE:
OPEN UNTIL FILLED

STARTING DATE:
AUGUST 2008 (tentative)

WORK HOURS:
Full-time; 40 hours/week

SALARY:
US$36,762 p.a.

The U.S. Embassy in Islamabad is seeking an individual for the position of Facilities Management Assistant in the Facilities Management Office.

BASIC FUNCTION OF POSITION

The incumbent assists the Facility Manager with facility operations; maintenance, repair, and minor construction on Government owned and leased properties. May supervise locally employed staff and or contractors in the performance of their duties. Assists with the facility surveys and makes recommendations for proposed repairs and upgrades. The FM Assistant reviews invitations to bid, bids, award recommendations and contracts for engineering accuracy and technical adequacy. Monitors the adequacy and acceptability of the engineering aspects of project construction work through field inspections, review of contractor reports and meetings with project personnel. Submits reports on project progress, including professional analysis of engineering and related problems and recommendations for corrective action. Will liaison with a staff of engineering draftsmen, engineering inspectors, clerical support personnel and, where needed, a lower level professional FSN engineer.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

General Experience: 3
Specialized Experience: 4
Total Experience: 7

*At least three years of supervisory and management experience must be demonstrated in either a general or specialized facilities management field.

GENERAL EXPERIENCE:

1. For general experience, the applicant must demonstrate expertise in the building or facility management profession; as well as skills in reading and interpreting engineering drawings and specifications, using test equipment, formulating cost/planning estimates, and maintaining facilities and building related systems. The following are illustrative types of qualifying general experience:

Completion of a four-year apprenticeship program in a construction, facilities related trade, or equivalent military MOS/Rating.

Quality Assurance/Control Inspector or Construction Inspector
Civil Engineer
Mechanical Engineer
Electrical Engineer
Construction Planner/Estimator

SPECIALIZED EXPERIENCE REQUIREMENTS:

2. For specialized experience credit, the applicant must demonstrate that he/she possesses in-depth knowledge, skills, and abilities to perform effectively as a Facility Manager at any overseas post. Such experience must have been gained through actual work in the facilities management profession with increasing levels of responsibility. The following are illustrative types of qualifying experience:

• Facilities/Project Manager, Professional Engineer, Engineering Technician, Facility Management Specialist, Building Management Specialist
• Trade foreman overseeing facilities related trade(s)
• Public Works Superintendent, Maintenance Foreman, Buildings and Maintenance Engineer, Facilities Shop Planner and Estimator
• Staff Civil/Base/Station Engineer in a military organization
• Equipment Specialist, Construction Representative, Manufacturer’s Field Service

u>DESIRABLE EXPERIENCE:

3. The following are skills/abilities that applicants should list in their Supplemental Qualifications Statement:

• Outstanding leadership, managerial, and administrative skills, with excellent knowledge of building management programs and operations.
• Ability to interact effectively with others, particularly the capacity to gain cooperation and confidence from supervisors and subordinates.
• Ability to logically and objectively analyze problems and apply sound judgment in assessing alternative solutions.
• Ability to work in a self-directed environment to resolve problems independently and to complete complex tasks.
• Knowledgeable in the use and operation of Computerized Maintenance Management System (CMMS) software packages. Computer literacy, specifically with database, spreadsheets and word processing software.
• Ability to write detailed Statements of Work and negotiate with professionals (i.e., Architects, Engineers, etc.).
• Ability to manage a large, multi-faceted, diverse work force through intermediate subordinates.
• Ability to set up and direct comprehensive facility maintenance programs (corrective, preventive, and predictive).
• Ability to manage construction and renovation projects from conception through closing using acceptable industry standards and project management methods.
• Experience/qualifications with environmental, health, and safety issues, practices and procedures.
• Experience/knowledge of federal contracting procedures, and federal acquisitions regulations.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

4. Applicants may substitute educational achievements, such as collegiate, vocational, or military training courses, for general experience for any of the following that apply:

• Each full time academic year of education above the high school level in a technical discipline may substitute 9 months of general experience.
• A Bachelor of Science or Bachelor of Arts degree from an accredited college or university in a major technical discipline, construction engineering or construction management, electrical engineering, or mechanical engineering may be substituted for the 3 years of the general experience.
• Equivalent military technical training, which would count toward a college degree (or where a degree was earned), may also substitute for the generalized experience requirement.

5. Prior experience in coordinating with many offices and employees at all levels both in and outside the Embassy.

6. Comfortable dealing with customers and able to provide excellent customer service in stressful situations.

7. Experience and ability to train Facility workers in building and safety standards.

8. Ability to identify security problems (with locks and alarms).

9. Level IV (Fluent) English is required.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

2. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

3. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

4. The candidate must be able to obtain and hold a SECRET security clearance.

HOW TO APPLY

Interested applicants for this position must submit the following or the application will not be considered:

1. Application for US Federal Employment (OF-612); or a current resume or curriculum vitae that provides the same information as an OF-612; plus

2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.

3. A written notification of interest in the form of a cover letter, which highlights related job experience and qualifications.

4. Copy of Sponsor’s (Foreign or Civil service employee or military service member) assignment notification or official government orders to Mission Pakistan.

SUBMIT APPLICATION TO

Submit your application electronically to CLOI@state.gov. Indicate in the subject line which position you are applying for and scan and attach the above-listed documents.

DEFINITIONS

1. AEFM: A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all of the following criteria:

--US citizen;

--Spouse or dependent who is at least age 18;

-- Listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed at a US Foreign Service post or establishment abroad with a USG agency that is under COM authority, and resides at an Involuntary Separate Maintenance Allowance location authorized under 3 FAM 3232.2.

2. EFM: Family Members at least age 18 listed on the travel orders of a Foreign or Civil Serviced or uniformed service member permanently assigned to or stationed to a US Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above.

3. Member of Household: A MOH is a person who: 1) Has accompanied, but is not/not on the travel orders of a U.S. citizen Foreign or Civil Service employee or uniform service member permanently assigned to or stationed at a U.S. Foreign service post or establishment abroad; 2) Has been declared by the sponsoring employee to the Chief of Mission as part of his/her household; and 3) Resides at post with the sponsoring employee.

4. Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country.

5. Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs and EFMs of FS, GS, and uniform service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION: (OPEN UNTIL FILLED)

The US Mission in Pakistan provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.